Application Guidelines

• Exhibitors may distribute free information, promote their products and services, collect client information and offer pre-approved products for sale.
• No food or beverage sales/giveaways are allowed.
• Space is limited. Booths will be assigned on a first come, first served basis.
• You must accurately describe your booth activities and items that will be promoted and/or sold.

Booth Information

• Each community business exhibitor will be assigned a 10’ x 10’ booth on grass. Spaces are pre-assigned.
• Exhibitors must provide and set-up their own tent/canopy, tables, chairs, etc.
• NO generators allowed.
• Tent weights are REQUIRED, tent stakes are prohibited.
• All booth activities must be conducted within your 10’ x 10’ booth location. No roaming allowed.
• We ask that your booth looks professional with quality signage and is of visually pleasing appearance.
• Bring your own trash bags for your booth to assist with minimizing trash during the event.
• Due to the size and scope of the event, no booth set-up assistance is available. You must set up your own booth and items in your booth.
• Foothills Park & Recreation District is not responsible for damage or loss of exhibitor property. You are encouraged to have proper insurance.
• Event is an outdoor event that will take place rain or shine. Please bring rain covers and tie downs for your booth.

Check In • Set Up • Tear Down

• All exhibitors should plan to set up their booth on Saturday, October 10 from 9- 11 a.m. When you arrive, an event representative will check you in.
• ABSOLUTELY NO VEHICLES allowed on the grass!  You must come prepared to set-up and load in/load out your booth without vehicle access. Handcarts, dollies, and wagons are highly recommended!
• Official event hours are 12 – 5 p.m. You are welcome to stay open post event while attendees are leaving.
• Tear down can begin any time after 5 p.m. Ball Field lights will be turned on as needed
• Merchandise left in your booth is at your own risk.

Community Exhibitor Fee

• $50 per 10’ x 10’ booth space

Selection Process & Payment

• Applications must be submitted via the online form. Acceptable forms of payment include check and credit card.  Follow instructions on form.
• Your application is considered complete and ready for review after booth fee has been received.
• All applications will be reviewed for acceptance in the order they are received.
• Accepted exhibitors will be notified by e-mail.
• Space is limited. Booths will be assigned on a first come, first served basis.

Cancellation & Refund Policy

• No refunds will be given due to inclement weather.
• If you cancel on or before September 1, 2020, your booth fee will be returned less a $25 application fee. If you cancel after September 1, 2020, refunds will be considered on a case-by-case basis.

Sales Tax Information
Foothills Park & Recreation District staff cannot assist you with tax related questions. Exhibitors who sell merchandise are responsible for collecting and submitting the appropriate sales taxes to state and federal agencies.  For tax information contact the Colorado Department of Revenue at 303-238-7378.

Application Deadline is MAY 22, 2020.

Logistics Coordinator: Regina Smith • 303-973-1209 • reginas@fhprd.org

Application Guidelines

• Food trucks may distribute free information, promote their products and services, collect client information and offer pre-approved food items for sale.
• Space is limited. Space will be assigned on a first come, first served basis.
• You must accurately describe your food items that will be promoted and/or sold.
• Submitting an application does not constitute participation. All applications will be reviewed and then approved based booth activity and category fit.

Booth Information

• All food vendors need to provide all necessary items to prepare their food and serve it. This includes chafing dishes, cooking utensils, coolers, ICE, etc.  No cooking or storage facilities are available. You must also provide disposable plates, napkins, eating utensils and trash receptacles with liner bags.  Grey water and grease barrels will NOT be available, so plan accordingly and provide your own.
• It is the food vendor’s responsibility to comply with required food permits and licensing through the Jefferson County Public Health Department.  Download Form 3610 at https://www.jeffco.us/documentcenter/view/1755 Be sure to contact Jefferson County for any revised and updated requirements to the food permit process.  You will not be allowed to set-up at the event without proper permits and licenses.  Jefferson County Health Department officials will be on-site and will inspect your food operation.  It is imperative that you have all the proper permits and be prepared for their inspection!
• Food vendors need to provide a current certificate of insurance with liability limits of $1mm per claim and $2mm for all claims. Foothills Park & Recreation District must be listed as Additional Insured.  If you do not have insurance or have insurance-related questions, contact us.
• Each food truck will be assigned a space on the ballfields. Spaces are pre-assigned.
• Exhibitors must provide and set-up their own tent/canopy, tables, chairs, etc.
• Generator use must be declared and approved prior to the event
• Tent weights are REQUIRED, tent stakes are prohibited
• All booth activities must be conducted within your booth location. No roaming allowed.
• We ask that your booth looks professional with quality signage and is of visually pleasing appearance.
• Bring your own trash bags for your booth to assist with minimizing trash during the event.
• Booth space must be left as it was found. Water, ice and trash must not be dumped on the ballfields and must be removed by vendors.
• Due to the size and scope of the event, no booth set-up assistance is available. You must set up your own booth and items in your booth.
• Foothills Park & Recreation District is not responsible for damage or loss of exhibitor property. You are encouraged to have proper insurance.
• Event is an outdoor event that will take place rain or shine. Please bring rain covers and tie downs for your booth.

Selection Process & Payment

• Applications must be submitted via the online form. Acceptable forms of payment include check and credit card.  Follow instructions on form.
• Your application is considered complete and ready for review after booth fee has been received.
• All applications will be reviewed for acceptance in the order they are received.
• Accepted exhibitors will be notified by e-mail.
• Space is limited. Booths will be assigned on a first come, first served basis.

Cancellation & Refund Policy

• No refunds will be given due to inclement weather.
• If you cancel on or before September 1, 2020, your booth fee will be returned less a $25 application fee. If you cancel after September 1, 2020, refunds will be considered on a case-by-case basis.

Sales Tax Information
Foothills Park & Recreation District staff cannot assist you with tax related questions. Exhibitors who sell merchandise are responsible for collecting and submitting the appropriate sales taxes to state and federal agencies.  For tax information contact the Colorado Department of Revenue at 303-238-7378.

Application Deadline is September 1, 2020.

Logistics Coordinator: Regina Smith • 303-409-2612 • reginas@fhprd.org