Red, White & You

Tuesday, July 3, 2018 in Clement Park

Event Information

2018 Red White & You

Event Information & Schedule

Red, White & You – Tuesday, July 3, 2018
Clement Park, 7306 W. Bowles Ave., Littleton, CO 80123
Event Hours: 5:00-10:00 p.m.

ADMISSION IS FREE!

Event includes:

  • A variety of food concessions
  • Beer & wine garden by The Foothills Foundation
  • Community exhibitor booths
  • Kids’ bounce houses (ticketed entry)
  • FREE Entertainment:
  • Fireworks

– This event runs rain or shine –

PROHIBITED AT THIS EVENT FOR SAFETY REASONS:

Pets and Personal Shade Structures of any kind
(including tents & picnic umbrellas)

No business or person acting on behalf of a business is permitted to solicit to spectators of this event within the confines of Clement Park without a vendor permit issued by Foothills Park & Recreation District. Anyone doing so without a permit specific for Red, White & You will be asked to leave by a Jefferson County Sheriff’s Officer.

Food Vendor Information

Tuesday, July 3, 2018, 5-10 p.m. at Clement Park (7306 W. Bowles Ave., Littleton 80123)

Red White & You is a FREE patriotic, community event focusing on fun for the whole family!
Red White & You is the largest free community event in South Jefferson County. Geared toward all ages and designed to bring the community together, attendance is estimated at 35,000+ annually. The event includes kids’ activities, live entertainment, food concessions, community business booths, beer & wine garden, and a fireworks display.

Due to space limitations and a desire to avoid menu oversaturation, a limited number of food vendors will be accepted.  Submitting an application does not constitute participation.   All applications will be reviewed and approved based on food type and menu. 

Booth Information
Each food vendor will be assigned a booth – approximately 15’ x 15’ space on grass.  Spaces are pre-assigned.  Food vendors are to provide their own booth and setup equipment, etc.  If you require generator use, you must order it in advance with this application.  We ask that your booth looks professional with quality signage (above 6’ off the ground) and is of visually pleasing appearance. Come prepared for all types of weather.  This event is outdoors and will take place rain or shine.  Please bring rain covers and tie downs for your booth.

Check In • Set Up • Tear Down

  • Approximately 1-2 weeks prior to the event, an on-site meeting will be required with the Logistics Coordinator. Meeting date TBD.
  • All food vendors should plan to set up their booth on Tuesday, July 3 from 12 – 3 p.m. When you arrive, an event representative will check you in. Be prepared to serve food by 4 p.m.
  • Official event hours are 5 – 10 p.m. You are welcome to stay open post event while attendees are leaving.

Important Food Vendor Information

  • Yes! We encourage food vendors to sell SODA PRODUCTS AND WATER in addition to their food items. No alcoholic beverages may be sold by food vendors.
  • All food vendors need to provide all necessary items to prepare their food and serve it. This includes chafing dishes, cooking utensils, coolers, ICE, etc.  No cooking or storage facilities are available. You must also provide disposable plates, napkins, eating utensils and trash receptacles with liner bags.  Grey water and grease barrels will NOT be available, so plan accordingly and provide your own.
  • It is the food vendor’s responsibility to comply with required food permits and licensing through the Jefferson County Public Health Department.  Download Form 3610 at  https://www.jeffco.us/documentcenter/view/1755.  Be sure to contact Jefferson County for any revised and updated requirements to the food permit process.  You will not be allowed to set up at the event without proper permits and licenses.  Jefferson County Health Department officials will be on-site and will inspect your food operation.  It is imperative that you have all the proper permits and be prepared for their inspection!
  • No individual generators will be allowed.  If you need electricity, there is an additional cost.  Booth locations will be determined according to your power needs, so you MUST correctly specify your power needs on this application.
  • We ask that all Food Vendors provide a free meal to each of our event volunteers.  In previous years, 50-75 volunteers were served by 3-5 different Main Entrée Food Vendors. These volunteers will present a coupon to you for meal redemption. Your generous donation is greatly appreciated!
  • Food vendors need to provide a current certificate of insurance with liability limits of $1mm per claim and $2mm for all claims. Foothills Park & Recreation District must be listed as Additional Insured.  If you do not have insurance or have insurance-related questions, contact us.

Food Vendor & Generator Fee
Food Vendor fee is $525 for Main Entrée Food Vendors, $275 for Specialty Food Vendors (one type food product – i.e. ice cream only).  Generator use is $150.  All fees must be included with this completed, signed application to be considered.

Selection Process & Payment

  • Applications must be submitted via the online form. Acceptable form of payment is via check.  If you must pay with credit card, special payment arrangements can be made.
  • Your application is considered complete and ready for review after booth fee has been received.
  • All applications will be reviewed for acceptance in the order they are received.
  • Accepted exhibitors will be notified by e-mail.
  • Exhibitors that are not accepted will be notified by email and payments will be returned.

Cancellation & Refund Policy

  • No refunds will be given due to inclement weather.
  • If you cancel on or before June 1, your booth fee will be returned less a $25 application fee. If you cancel after June 1, refunds will be considered on a case-by-case basis.

Application Deadline is MAY 18, 2018.

Logistics Coordinator: Lora Knowlton • 303-973-1209 • CoCoug@aol.com

No business or person acting on behalf of a business is permitted to solicit to spectators of this event within the confines of Clement Park without a vendor permit issued by Foothills Park & Recreation District. Anyone doing so without a permit specific for Red, White & You will be asked to leave by a Jefferson County Sheriff’s Officer.

Community Exhibitors

Tuesday, July 3, 2018, 5-10 p.m. at Clement Park (7306 W. Bowles Ave., Littleton 80123)

Red White & You is a FREE patriotic, community event focusing on fun for the whole family!
Red White & You is the largest free community event in South Jefferson County. Geared toward all ages and designed to bring the community together, attendance is estimated at 35,000+ annually. The event includes kids’ activities, live entertainment, food concessions, community business booths, beer & wine garden, and a fireworks display.

Application Guidelines

  • Exhibitors may distribute free information, promote their products and services, collect client information and offer pre-approved products for sale.
  • No food or beverage sales/giveaways are allowed.
  • Space is limited. Booths will be assigned on a first come, first served basis.
  • You must accurately describe your booth activities and items that will be promoted and/or sold.
  • Submitting an application does not constitute participation. All applications will be reviewed and then approved based on booth activity and category fit as a family event.

Booth Information

  • Each community business exhibitor will be assigned a 10’ x 10’ booth on grass. Spaces are pre-assigned.
  • Exhibitors must provide and set-up their own tent/canopy, tables, chairs, etc.
  • NO generators allowed.
  • All booth activities must be conducted within your 10’ x 10’ booth location. No roaming allowed.
  • We ask that your booth looks professional with quality signage and is of visually pleasing appearance. Come prepared for all types of weather. This event is outdoors and will take place rain or shine.  Please bring rain covers and tie downs for your booth.
  • Bring your own trash bags for your booth to assist with minimizing trash during the event.
  • Due to the size and scope of the event, no booth set-up assistance is available. You must set up your own booth and items in your booth.
  • Foothills Park & Recreation District is not responsible for damage or loss of exhibitor property. You are encouraged to have proper insurance.
  • If you will be giving away items from your booth, past attendance numbers report 7,000-12,000 located in the main hub of activity where booths are positioned.  Exhibitors should prepare for 500-2,500 visitors to their booth with good weather.

Check In • Set Up • Tear Down

  • All community exhibitors should plan to set up their booth on Tuesday, July 3 from 2 – 4 p.m.  When you arrive, an event representative will check you in.
  • No vehicles are allowed on the grass! You must come prepared to set-up and load in/load out your booth without vehicle access.  Hand carts, dolleys and wagons are highly recommended!
  • Official event hours are 5 – 10 p.m. You are welcome to stay open post event while attendees are leaving.
  • Tear Down can begin any time after dark (typically 9 p.m.). Be prepared with flashlights and lamps.
  • Merchandise left in your booth is at your own risk.

Community Exhibitor Fee
$200 per 10’ x 10’ booth space

Selection Process & Payment

  • Applications must be submitted via the online form. Acceptable form of payment is via check.  If you must pay with credit card, special payment arrangements can be made.
  • Your application is considered complete and ready for review after booth fee has been received.
  • All applications will be reviewed for acceptance in the order they are received.
  • Accepted exhibitors will be notified by e-mail.
  • Space is limited. Booths will be assigned on a first come, first served basis.
  • Exhibitors that are not accepted will be notified by email and payments will be returned.

Cancellation & Refund Policy

  • No refunds will be given due to inclement weather.
  • If you cancel on or before June 1, your booth fee will be returned less a $25 application fee. If you cancel after June 1, refunds will be considered on a case-by-case basis.

Sales Tax Information
Foothills Park & Recreation District staff cannot assist you with tax related questions. Exhibitors who sell merchandise are responsible for collecting and submitting the appropriate sales taxes to state and federal agencies.  For tax information contact the Colorado Department of Revenue Business Tax Hotline at www.revenue.state.co.us.

Application Deadline is MAY 25, 2018.

Logistics Coordinator: Lora Knowlton • 303-973-1209 • CoCoug@aol.com

No business or person acting on behalf of a business is permitted to solicit to spectators of this event within the confines of Clement Park without a vendor permit issued by Foothills Park & Recreation District. Anyone doing so without a permit specific for Red, White & You will be asked to leave by a Jefferson County Sheriff’s Officer.

Venue & Parking Information

Clement Park, located at 7306 W. Bowles Ave., Littleton, CO 80123 (on the corner of Bowles & Pierce)

Event/Venue Information

  • PROHIBITED AT THIS EVENT FOR SAFETY REASONS: Personal shade structures including tents and picnic umbrellas
  • NO fireworks, NO portable grills, NO glass bottles allowed
  • FOR SAFETY REASONS, pets are NOT allowed
  • No littering – Please use trash receptacles or carry your trash out
  • Public consumption of marijuana is prohibited by Colorado State Law

Parking Information

  • Vehicles are only allowed to drive on designated roads and park in designated lots.
  • Carpooling is highly recommended.
  • Handicap parking will be available, see below
  • Parking lots fill between 6-7 p.m.

Event Parking • Dropping Off • Picking Up

  • Park ONLY within Clement Park marked spots or Columbine High School
  • Do NOT park at the Columbine Library
  • Two reserved handicap parking lots will be marked and located on either side of the roundabout off the Long Drive entrance. In past years, these lots have filled between 6-7 p.m.
  • If you drop off anyone in the park for the event, you will NOT be able to drive back into the park until 11 p.m. Jefferson County Sheriff’s Department priority is to safely clear traffic out of Clement Park immediately following the end of the event.
  • There will NOT be shuttling services of any kind. Please plan accordingly.

This event is free to the public thanks to our sponsors!

Join these 2018 Sponsors!

Contact jholmes@fhprd.org to get your business involved.

Thank you 2018 Sponsors for your generous support!

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About Red, White & You: Created in 2005 and produced annually by Foothills Park & Recreation District, this fun-filled patriotic community event is held in Clement Park for the entire family, featuring: kids’ activities, live entertainment, food concessions, inflatable rides and bounce houses, community business booths, beer & wine garden and a fireworks display. Entry into the event is free thanks to the generous financial support from key community business sponsors. Attendance reaches 35,000+ and draws families, youth and senior adults.